Voluntary Internship Agreement

Voluntary Internship Agreement


For an established intern who is doing a voluntary internship, the employer is required to deduct the withholding tax on the paid earnings. The intern has the option, under certain conditions, to adjust his tax situation at the end of the year by completing an annual rectification form (or tax return). If you are not a citizen of the EU, your internship must be approved by the Federal Agency for Central Employment abroad and Specialized Placement (ZAV). The placement salary is the maximum possible for students under the Federal Education Promotion Act (BAf-G). Currently, the minimum amount is 1360 euros gross per month for a maximum weekly working time of 40 hours. If there were not or only a very low salary to pay, the ZAV would need proof in the form of a formal obligation or a declaration of capital to demonstrate sufficient opportunities for existence during the duration of the stay in Germany. In principle, your interlocutor is your future employer. They go to the Bonn ZAV and receive information on the documents to be submitted. You can speed up the process by sending your documents in advance to your employer. After a successful review, the ZAV agrees. This agreement is an official document bearing the ZAV label and serves as proof of the employment allowed in Germany, since foreign students can only work in Germany – including an internship – if the Federal Employment Agency, represented in this case by the ZAV, grants the authorisation. The employer receives this document and sends it to the student so that a visa application can be submitted if necessary.

For more information on visa applications and visa procedures, please contact the German Embassy. Please note that even in the event of a visa exemption, an agreement of the ZAV is necessary and that the final decision regarding the stay of foreign students from third countries belongs to the immigration department concerned. The employer is not obliged to register with the Joint Social Security Centre (SSCC) or to pay dues for students who do an internship (paid or otherwise): schools and higher education institutions are increasingly participating in training courses (internships) in their educational programs. It allows students to discover professional work environments and gain their first professional experience. EUROPEAN CITIZENS For European citizens, it is really easy to do an internship in Germany.To a compulsory internship that you need to present a training contract by an educational institution signed and stamped by all parties. To learn more about the training agreement, click here. To do a voluntary internship, all you need to do is find the intermediation that offers you a minimum wage, receive a letter of acceptance from the company and prove that you have sufficient resources to cover your stay (670 euros per month, given the salary you will receive). Exception: nationals of European Union (EU) Member States, with the exception of Croatia, or the European Economic Area (EEA) are not required. This also applies to persons who, in addition to a foreign nationality, have the nationality of Germany or another EU Member State.

The main difference is that, in basic and voluntary internships, your salary (if it exists) will be “gross” (taxes applicable and deducted) and will be net in your compulsory internship. The main difference is also that the company must offer a minimum wage of 8.84 euros per hour for basic internships and voluntary internships (extra-curricular) and, for compulsory internships (curricular) unpaid or with a salaray below the minimum wage.

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